Care, in plain sight.
One calm workspace for home care, supported living, residential and nursing. Dictated notes the carer confirms, families in the loop, records that stand up to inspection.
- No credit card to start
- No lock-in, your data is always yours
- Family app always free
Every care setting
Four care settings. One platform.
Tick the care types you offer and the workspace follows. Run one, or several side by side, under the same roof and the same privacy controls.
Home care
Our longest-serving module.
- Visits, one-tap clock-in and dictated notes on the carer app
- eMAR, incidents and inspection-ready evidence
- Day scheduler that safety-checks each visit you move
- Family app with the daily story
Residential
Care homes, rooms and admissions.
- Homes, rooms and an admissions register in the manager workspace
- The same per-agency privacy isolation and audit trail
Supported living
Properties, tenancies and daily support.
- Properties and tenancies in the manager workspace
- The same per-agency privacy isolation and audit trail
Nursing
Nursing units and clinical records.
- Units, admissions and medication sign-offs in the manager workspace
- The same per-agency privacy isolation and audit trail
Honesty first: home care is our longest-serving module, and the carer phone app covers home-care visits today. Supported living, residential and nursing are newer. They share the same per-agency privacy and access controls while we keep refining their day-to-day workflows, and if you hit a rough edge we will fix it quickly.
One price. Priced by the people you support.
Not by how many staff you employ. Unlimited carers and unlimited family members, all included.
Covers your first 5 people.
Then £9 a month for each additional person you support. Every feature included from day one. Nothing is gated behind a bigger plan.
No card at signup. Your price only starts after your 3 free months, and we confirm it with you first.
How we count
- Only the people you actively support count. Someone you archive or discharge does not.
- One person, one count. Moving someone between rooms, homes or properties never doubles them up.
- Staff never affect the price. Invite your whole team, office and carers alike.
- Family members are free, unlimited, forever.
A client at home, a resident in residential or nursing care, a service user in supported living: whatever your setting calls the people you support, the count and the price work the same way.
Three shapes. One price basis.
Solo carer
Your own practice. You are the manager and the carer, in one account.
£59/month + £9 per additional person
Agency
A team of carers under one manager roof, families in the loop.
£59/month + £9 per additional person
Multi-base organisation
Several bases under one organisation. Self-serve like every tier.
£59/month + £9 per additional person
Every tier is self-serve and pays the same way. Start solo, grow into a multi-base organisation: no sales call, no custom quote, and the price basis never changes.
Quick estimate
£59 covers your first 5 people · £9 for each additional person.
You’d pay
£122/month
£59 base + 7 × £9
The same rate keeps applying however many people you support, whatever your tier. Staff and family members never change the price.
Worked example: 20 people = £194/month (£59 base + 15 × £9).
Three people, one circle
Built for everyone in the circle of care.
Same platform. Three views. Each one designed for the person looking at it.
See the day, feel held.
A live feed, photos and trends. You stop chasing updates.
- Free, forever, for unlimited family members
- Live feed, photos and a continuity stat
- Your agency adds you in 30 seconds
Less typing. More care.
Dictated notes, one-tap clock-in, your work history travels with you.
- Dictate your note, then confirm it before it saves
- Skill badges and verified hours
- Portable Care Resume you own forever
A calm command centre.
Scheduling, eMAR, compliance and the audit log in one place.
- Inspection-ready evidence bundles in one click
- Guided import from your old system
- Every care setting in one workspace
Built around the people, not the paperwork
Features designed for humans, not workflows.
The essentials done properly, plus the human layer this industry never gets.
Live Visit Feed
Families see check-ins, tasks and photos in near real time. No more wondering who showed up.
Dictated Visit Notes
Carers speak and the note types itself, using the phone's own speech recognition. Nothing saves until the carer reads it back and confirms. Typing is always there too.
Care Story
A living narrative of who Mum is, what she loves, what to avoid. New carers arrive ready.
Continuity, Visible
Same carer, same client. Continuity is measured and shown to managers and family, per client, on a living timeline.
Inspection-Ready Evidence
Incidents, risk assessments, body maps, consent and capacity in one audited record. Export an inspection-ready PDF bundle any time.
eMAR + GPS Clock-In
Medication rounds with prompted, assisted, administered or refused outcomes. One-tap clock-in, location-confirmed at the door.
Guided Data Import
Bring your records across from your old system. You review every value before anything imports, and you can roll a completed import back.
Scheduling with Guard Rails
A visual day scheduler on desktop. Drag a visit to re-time or reassign it and every move is checked for double-booking, required cover and carer eligibility first, with any refusal explained in plain words.
Portable Care Resume
Verified hours and skills that belong to the carer, forever. A public CV they can share, whoever they work with.
How it works
Up and running in three steps.
Sign up in 60 seconds
No card, no sales call. Answer a few plain-English questions and your agency is ready to go.
Add the people you support
Clients, residents or service users, whatever your setting calls them. Then invite your team by email. Everyone's set up in minutes.
Start logging visits
Schedule visits, clock in with one tap, dictate notes instead of typing them. Families stay in the loop automatically.
FAQ
The questions we hear most.
Compare honestly
How VircareOS stacks up.
We cover the essentials the incumbents cover, and we build the human bits they never got to.
| What you get | VircareOS | OnCare | Birdie | CarePlanner |
|---|---|---|---|---|
| 3-month free trial, no card | Not published | Not published | Not published | |
| Setup fees | £0, ever | Not published | Not published | Not published |
| Dictated notes (draft and confirm) | ||||
| Living Care Story (not just a care plan) | ||||
| Continuity Score visible to family | ||||
| Inspection evidence bundle (PDF) | ||||
| Guided migration with review-before-import | ||||
| Home care, supported living, residential and nursing | ||||
| Self-serve signup, no sales call | ||||
| Portable Care Resume (carer-owned) | ||||
| GPS clock-in & eMAR | ||||
| Family app included free | Add-on | Add-on | Add-on |
VircareOSFree for 3 months
Ready to give your team back their evenings?
Sign up in under a minute. No card. Cancel any time. Unlimited staff and unlimited family members at no extra cost.